12 Most Friendly Ways to Use Conversation to Build Relationships

12 Most Friendly Ways to Use Conversation to Build Relationships

 
 
Authors like Susan Scott (Fierce Conversations) and Deborah Tannen (numerous books on communication, including You Just Don’t Understand and Talking From Nine to Five) say that relationships are built one conversation at a time. Here are some friendly, easy ways to build strong relationships.

1. Say hello

Don’t wait for the other person to greet you. Don’t walk into a meeting or social event and stand there. Say “Hello.” Smile. Greet others as soon as you see them.

2. Ask genuine questions

Instead of falling right into the default “So, what do you do?” ask more evocative questions. Try questions like “What has been most beneficial to you over the last few months?” or “What do you enjoy most about what you do?” Think of questions as ways to get real information about someone else, not just exchange job titles.

3. Share opinions respectfully

It’s pretty much guaranteed you will end up speaking with people who have different opinions. Possibly you’ll disagree about something you consider important. You certainly should share your opinion, but do so with respect. Don’t assume you are right and your task is to convince the other person why you are right. Her opinion makes as much sense to her as yours does to you. Share respectfully — you’ll do yourself and your opinion more good that way.

4. Invite others to share opinions

Don’t stop with your opinion. Invite others to share too — even those who disagree. Even if you never agree with the opinion, it’s always good to hear what others have to say.

5. Listen

With all this sharing going on, it’s easy to focus on what you have to say and how you can say it convincingly. But the most important thing you can do to have great conversations and build relationships is to listen well. Really listen — try to understand, ask for clarification, and don’t interrupt. You’ll be amazed what you learn!

6. Say something nice

Such a simple thing, but amazingly powerful: just say something nice. Compliment Tom on a job well done on the proposal. Tell Susan you enjoyed her presentation last week. Tell David to have a good vacation (because you remember he told you he was going away). Saying something nice builds a strong foundation for more difficult statements that may come later. A genuine compliment will make a lasting impression.

7. Prepare for important conversations

Some conversations have big potential for affecting your future. Prepare for these. Think about what you want to happen. Put your goal into words. Make some notes. Be prepared. This works with phone calls too, as well as email and other written conversations. Be prepared for success and you’re more likely to end up there.

8. Control your emotions

Ever had a conversation that somehow spun out of control and ended up with bad feelings and words you wish you hadn’t spoken or heard? Usually a burst of emotion is at the center of such disasters. Be aware of your emotion and know when to take a step back. It’s better to say “I need a break — let’s take ten” than to push ahead and say something you’ll never be able to take back.

9. Use straightforward language

Your language is an opportunity to express ideas. Don’t choose words because they might impress people. The goal of communication is to make connection and share ideas. Straightforward language that’s easy to understand is the best tool to accomplish that goal.

10. Match actions to words

This is sometimes expressed as “Walk the talk” (the opposite of the often-stated “Do as I say, not as I do”). People expect your actions to match your words. When you say you’ll do something, do it. Be consistent and honest. If you fall short, own up to that and make amends. Consistency creates an opportunity for an ongoing relationship of trust.

11. Express appreciation

Volunteering in an elementary classroom years ago, I handed a child his treat. When he didn’t respond, I prompted “What’s the magic word?” I was looking for “thanks,” but he replied with questioning eyes, “Abracadabra?” Hilarious moment. But truly, “thank you” can work magic. People thrive on appreciation, so express it sincerely and often.

12. Speak with respect

In all you do, especially in areas of disagreement, speak with respect. Honor the value of others and their opinions. Sarcasm, snide remarks, and jokes at another’s expense work against your credibility and weaken relationships. When you speak with respect, you will be valued as a team member and colleague.

We all have a series of small, medium, and large conversations most days. Some are clearly big, important conversations that have the potential to change careers and futures. Others simply present an opportunity to make a connection and help someone have a better day. All conversations contribute to relationship building. What can you do to have more productive conversations?

Featured image courtesy of Ben Heine licensed via Creative Commons.

Carol Ann Stanger

http://www.brighttorchcommunication.com/blog

Carol Ann Lloyd Stanger believes in the power of communication to create a wonderful life. For more than 20 years, she has helped organizations throughout the Washington, DC area be more effective. Carol Ann recently launched her own company, Bright Torch Communication, to provide speaking, training, and consulting to help individuals and organizations communicate their way to success.

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7 comments
biggreenpen
biggreenpen

I enjoyed this post Carol Ann! I have been feeling lately that my IRL timing is "off" -- it's so easy online to have a conversation -- you have time to think about what you want to say and to react to the other individual's statement. Your tips are all good ones to break that conversational/timing ice. And I think if all else fails, that old advice to "ask about them because people like to talk about themselves" is a winner too!

Carol Ann Lloyd Stanger
Carol Ann Lloyd Stanger like.author.displayName 1 Like

@biggreenpen Sometimes it's easy to become so used to online and text conversations that it feels hard to talk to someone face to face! But the things that make it hard (what might the other person be thinking? what if she disagrees with me? what if he asks a question I don't know the answer to) to be in "real time" is what can make conversations so rich and rewarding. Worth the effort, right? 

jenjarratt
jenjarratt

Good and useful tips! Thank you. If most people followed even one of these, they'd be way ahead in relationships. These strike me as one layer of a huge subject for most of us. I sympathize with the non-listeners because I suspect they are often longing to have people hear them. On the other hand, not listening kills trust, as well as relationships.

Carol Ann Lloyd Stanger
Carol Ann Lloyd Stanger

@jenjarratt It's interesting that the best listeners are ultimately the ones people most want to hear from! The ones who speak the most are easy to tune out, which must be so frustrating for them. If they would only take some time to listen, they would better understand how to be heard. Easier said than done, though, I think!

westfallonline
westfallonline

Excellent list.  I especially like "Match Actions to Words" - consistency is so important in effective communication.  And, for a lot of my coaching clients, I find myself reminding them to "get to the verb"!  In other words, putting your story into action can convey a message that's more compelling (and a lot less rambling - you know what I mean?)  Great post!

Carol Ann Lloyd Stanger
Carol Ann Lloyd Stanger

@westfallonline It's funny sometimes that the people who talk the most (rambling, as you put it) actually SAY the least. Get to the verb is a great way to put it. When people focus on the verb/action in what they say, they will probably be more likely to be consistent with their action as well. Thanks for the comment!

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